Individual meeting chat is great for what happened on Tuesday. Real work spans Tuesdays — a product launch, a fund raise, a customer rollout. Scriba projects link multiple meetings under one roof so AI context follows the arc, not just the latest call. That matters when someone asks a question nobody scheduled a meeting to answer.
One project, many meetings
Create a project, attach the meetings that belong to it, and open project chat. The system prompt pulls linked transcripts, project summaries, people, and a project-level Brain — a running memory blob consolidated after every assistant reply, same as meetings. Ask what blockers appeared across the last three syncs without opening three tabs.
- Each linked meeting contributes its transcript and meeting Brain to project context.
- Project chat supports multiple threads — standup questions vs executive summaries.
- Brains sync to AWS with last-write-wins so a second Mac sees the same memory.
- Semantic search via embeddings surfaces relevant segments across long histories.
Brain at project level
Meeting Brain captures decisions inside one call. Project Brain accumulates what matters across the whole initiative — owners, deadlines, risks that keep resurfacing. After each project chat reply, consolidation rewrites the blob in the background. Edit it directly in the Context tab when the AI missed a nuance or you need to pin a contractual date.
Cross-meeting questions stop feeling like archaeology when the project remembers what each meeting already decided.
When to reach for project chat
Use projects when the same cast shows up repeatedly: implementation tracks, hiring loops, quarterly business reviews. Sales teams link discovery, demo, and security review into one deal project. Operators link weekly ops reviews so 'what did we commit to in April?' has a single place to land. Ghost mode still applies on sensitive calls — capture without showing the window on a screen share. Managed mode routes project chat through Claude with the full linked context; BYOK teams can do the same on GPT-4o with their own key.
Getting started in one afternoon
Pick an active initiative with at least four recorded meetings. Create the project, link them, and ask one question you normally answer by scrolling: timeline slips, open approvals, or competitor mentions. If the answer cites the right week without manual copy-paste, you've replaced the shared doc that was always six days stale. Cloud sync means a colleague on another Mac sees the same project memory after sign-in.